The Price Change Was Decided in March. They Argued About It Again in June.

Three months ago your team agreed to raise prices in Q2. It only lived in a meeting transcript that got auto-deleted after 30 days. Last week, in a different meeting, two people spent 20 minutes debating whether to raise prices in Q2, unaware the question was already settled.

This happens constantly, and most meeting tools make it worse, not better. They're built to catch action items: who's doing what, by when. A decision is different. No one's assigned to "we're raising prices." There's no task, no owner, no due date, so it never shows up in a tidy checklist. It just gets said out loud once and then has to survive in someone's memory.

Try it now: Extract Every Decision Made in a Meeting pulls the decisions out of a transcript on their own, separate from the task list, with who made the call and what got rejected along the way.

What actually goes missing

Pull up any meeting summary tool and you'll get bullet points and action items. Useful, but partial. A 45-minute planning call usually contains maybe 3 real decisions buried inside 40 minutes of debate, tangents, and half-finished thoughts. The tools that summarize by highlighting "key moments" tend to grab whatever sounded most energetic, not whatever was actually settled.

The gap shows up two ways. Either a decision gets re-litigated weeks later because there's no record it happened, or worse, it gets reversed by accident because someone genuinely didn't know it had been made.

A worked example

Say the transcript includes this exchange: "Okay, so are we doing the annual plan only, or keeping monthly too?" "I think just annual, it's cleaner." "Yeah, let's cut monthly. We can always add it back if churn goes up." "Deal, I'll tell support."

Feed that into the prompt and it comes back with something like:

• Decision: Monthly billing plan is being discontinued, annual only going forward.
• Made by: Consensus in the call, final line spoken by the person who agreed to tell support.
• Alternative considered: Keeping both monthly and annual plans, rejected for simplicity.
• Status: Final, contingent on watching churn.

That's a record someone can check in 6 weeks without having to remember, or worse, ask around and hope somebody else remembers correctly.

Where the value actually sits

The time saved writing notes is real, but the bigger win is that decisions stop depending on memory. A team of 8 people has 8 slightly different versions of "what we agreed" floating around by default. One written decision log means there's exactly one version, and it's checkable.

There's a second failure mode too, harder to spot: a decision that was only provisional getting treated as settled, or the reverse, a real commitment getting treated as "we were just brainstorming." The prompt is built to flag that distinction instead of flattening everything into one tone.

How to use it

1. Grab the raw transcript from whatever meeting tool you already use (Zoom, Meet, Teams all export one).
2. Paste it into the decision extraction prompt, no cleanup needed first.
3. Drop the output into wherever your team actually looks: a shared doc, a Slack channel, a wiki page. The format matters less than the habit of it existing at all.

Run it after every meeting where something real got decided, and the next argument about "wait, didn't we already settle this?" takes 10 seconds to resolve instead of another 20-minute debate.