Commercial Cleaning Companies, Automated Bid & Proposal Builder
Turns a quick building walkthrough (square footage, restrooms, frequency, add-ons) into a defensible, tiered Good/Better/Best cleaning proposal in minutes, instead of hours of manual math and a proposal built from scratch every time.
This blueprint is free. Copy the master prompt below, build it with your own time, and the only outlay is a few low-cost tool subscriptions. Use it inside your own business, or sell it to clients. The numbers further down are what you can charge, not what you pay.
The Proposal Took Three Days Because the Math Was Never Written Down
Read the articleWho you sell it to
Independent commercial cleaning and janitorial companies (typically 2-30 employees) who bid on recurring office, medical, retail, and gym contracts and are still quoting from memory or a spreadsheet. Find them via Google Maps searches for "commercial cleaning" or "janitorial services" plus city, local Building Owners and Managers Association (BOMA) chapter events, or cold outreach to owner-operators. A good fit is any company whose owner personally walks every building and writes the quote by hand afterward.
If you sell it, here is the money picture:
The first tile is the value of your client's own jobs, which is the reason they will pay you. The other two tiles are what you charge them.
How it works
A rep or owner fills in a short intake form during or right after a building walkthrough: square footage, restroom and kitchen counts, building type, desired frequency, and any add-ons the prospect asked about. The tool calculates labor hours using standard cleaning production rates (roughly 2,500-3,500 sq ft per labor hour for a standard office, with a time multiplier for medical and dental space), applies the company's own labor rate, supply cost, and overhead settings, and produces three pricing tiers automatically, a stripped-down Good option, a recommended Better option, and a premium Best option with extra add-ons. Every quote respects a configurable minimum monthly contract value, so a rep never accidentally bids a building too small to be worth servicing.
The output is a polished, client-ready proposal with a cover section addressing the specific pain point the prospect mentioned, a clear scope of work per tier, and a call to action, ready to send the same day instead of days later.
What to expect
The immediate win is speed and consistency: a proposal that used to take an hour of manual calculation and formatting comes out in minutes, and two reps quoting similar-sized buildings land on similar prices instead of wildly different ones based on gut feel. The tiered Good/Better/Best structure itself tends to lift average deal size, since prospects anchoring on three options often land on the middle or top tier rather than negotiating down from a single quoted price. It won't replace the actual walkthrough, someone still needs to physically assess the space, count fixtures, and have the pain-point conversation, the tool only replaces the manual math and document-building after that conversation happens.
Expect the default production-rate assumptions to need a few weeks of real-world tuning against how fast this specific company's crews actually work.
Master prompt
You are an expert full-stack builder. Build a production-ready tool that… (the complete master prompt, custom input fields, build phases, pricing guidance and sales script are part of this blueprint.)
Build phases
Required tools
Twilio
Optional SMS delivery for texting a proposal link to the prospect instead of emailing it
~$0.0079/SMS in the US, plus ~$1-2/month per phone number
Sign upAppBuild.DIY (Vibes)
Wraps the finished Lovable app into native iOS/Android apps and a PWA with push notifications, so reps can use it in the field from their phone
Free up to 10 users, then $49-$99/month
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